Meeting/Study Room Reservations

Westminster Public Library is pleased to offer a variety of rooms for use and/or rental. Rooms are available at both College Hill and Irving Street. All users/groups/institutions pay the same fee. Please note that our Meeting and Study Room Policy was updated Jan. 25, 2024.

New booking software coming soon!

Our new booking software will launch soon. Starting Wednesday, July 24, the current reservation system will be shut down as we migrate to the new system. No new reservations will be accepted through the website until the new calendar launches Monday, July 29. If you need to make a reservation during the down time, you can call the library meeting room line at: 303-658-2642 or email wpl-intouch@westminterco.gov

Meeting Rooms

New information coming soon!

Study Rooms

New information coming soon!

Room Descriptions, Fees and Photos

COLLEGE HILL

3705 W 112th Ave. Westminster, CO 80031

	L 211 Multipurpose Room Capacity: 80 lecture style or 50 classroom. Fee: $60/hour. Equipment: whiteboards, DVD/Blu-ray player, sound system, LCD projector with VGA and HDMI connection. If needed, please bring an adapter for your device. Room set up is not guaranteed.
	L 107 Multipurpose Room Capacity: 50 lecture style or 30 classroom. Fee: $50/hour. Equipment: whiteboards, DVD/Blu-ray player, sound system, LCD projector with HDMI connection. If needed, please bring an adapter for your device. Room set up is not guaranteed
	L 200 Conference Room Maximum capacity = 14-18. Fee: $40/hour. Equipment: Large conference table, whiteboard, TV with DVD/Blu-ray player and VGA connection. If needed, please bring an adapter for your device.
	L 167 Conference Room Maximum capacity = 12-15. Fee: $20/hour. Equipment: Conference table, glass whiteboard, 50 in. Samsung Smart TV, Blu-ray player.
	College Hill 1st Floor Study Rooms Five small group rooms are suitable for quiet study groups of six persons or less. Study rooms are available for those 12 and older. 1st floor study rooms require a reservation. Equipment: Small table, glass whiteboard, 32 in. Roku Smart TV, Blu-ray player.

IRVING STREET

7392 Irving St., Westminster, CO 80030

	Irving Street Community Room Capacity: 50 lecture style, 30 classroom style. Fee: $30/hour. Equipment: glass whiteboard, DVD/Blu-ray player, sound system, LCD projector with HDMI connection. If needed, please bring an adapter for your device. Room setup is not guaranteed.
	Irving Street Study Rooms Four small group rooms are suitable for quiet study groups of six persons or less. Study rooms are available for those 12 and older. Irving Street study rooms require a reservation. Equipment: Small table, glass whiteboard, 32 in. Roku Smart TV, Blu-ray player.

Meeting and Study Room Policy

Overview

The Westminster Public Library welcomes the public to reserve its spaces for programs, meetings, or study on a first-come, first-served basis when such use does not conflict with Library-sponsored programs and services. The Library makes these spaces available on equitable terms to all persons and groups, regardless of opinion or affiliation. Granting the use of its facilities does not imply approval by the Library of the group's meeting or the ideas presented at the meeting.

Room terms of use

Individuals/Groups must abide by the library’s Standards of Acceptable Behavior.
Rooms are not available for private social events such as birthday parties or wedding receptions.
No alcohol consumption is permitted in meeting or study rooms.
Individuals/groups are responsible for any damage to library meeting/study room property and a/v equipment.
The Library cannot store or monitor any group’s equipment, personal effects, etc. and is not responsible for materials or equipment left in the library by users.
The library may not be identified as a co-sponsor of the meeting without prior approval.
The Library retains the right to cancel a reservation and will make every effort to accommodate the group/individual.
Groups or individuals that have reserved a room must not display signage, tents, merchandise, or furnishings outside of the space or outside the building, unless given permission by library staff.
The Library cannot guarantee privacy for any meeting. Staff reserve the right to enter the room at any time.
The Library is not responsible for registering participants for non-Library events.
The Library reserves the right to revoke room privileges based on violation of terms of use.

Guiding documents

Meeting Room Reservation Guidelines

Room fees are due on the day of the meeting, prior to start of meeting. Fees to be paid at College Hill 1st Floor Circulation Desk or Irving Street Circulation Desk. Unpaid balances will revoke reservation privileges.
Groups may book a maximum of six reservations within a 90-day period.
Groups may book 90 days out. Please note: The booking window operates on a 24 hour clock. If you are booking 90 days out, you will not be able to make a booking any earlier or later than the current time of day. For example, if on day 90 you want to book a room for 9:30 a.m.-1 p.m., you will need to wait until after 1 p.m. to make the reservation. Before that, the room will display as unavailable.
Reservations should include set up and take down time.
Every effort will be made to accommodate a room setup request, but it cannot be guaranteed.
The Library retains the right to cancel a reservation and will make every effort to accommodate the group/individual.
Meetings may begin 30 minutes after the library opens and must end 30 minutes prior to closing. There is no access to the library before or after posted hours of operation.

Study room reservation guidelines

Study rooms can be booked for one- or two-hour blocks for up to four hours per day.
Reservations can be made up to two weeks in advance
If an individual does not show up within 15 minutes of reservation start time a reservation may be cancelled, and the room given to someone else.
Reservations begin 30 minutes after the library opens and end 30 minutes prior to closing
A library card is not required for use. A full name and a valid email address will be needed to book a room.
Short term use of an empty study room may be acceptable, but reservations take priority.
The Library is not responsible for items left unattended in study rooms. Unattended items may be moved to lost and found.

Policy updated Jan. 25, 2024

Adapters may be required for these port types

30 pin (iDevice)	Displayport (Laptop)	USB-C (Laptop/iDevice/ Android)	Lightning (iDevice)	Mini displayport (Laptop)